Marsha Egan has a theory: You either control your email, or it controls you.
I have 21,000 unread messages - in my personal account, not others I use for work - so it's safe to say I fall into the latter camp. Email overwhelm can be crippling: Good intentions to read every interesting newsletter or respond to old friends are flattened by a constant deluge of more, more and more messages, some marked "urgent" or accompanied by chains that take an hour to decipher.
"Email has become the biggest and worst interrupter the universe has ever experienced," says Egan, a workplace productivity coach and author of "Inbox Detox and the Habit of E-mail Excellence." "It's cheap, it's immediate, and you can copy 200 people if you want to."
It's also, many would agree, a giant headache and time suck.
Most employees spend about 28% of the workweek reading and answering emails, according to one analysis. Maura Thomas, a speaker and trainer on individual and corporate productivity whose upcoming book is "The Happy Inbox," says the first thing many of her clients do when they open their eyes in the morning is check their email. And the last thing they do before they go to bed at night is, you guessed it, refresh that inbox. "It's super unhealthy," she says - sweet dreams are not made of subject lines and BCCs.
Part of taking control of our email, Thomas and other experts say, is establishing boundaries around when we check it. Here's advice on that and other ways to wrangle your inbox into order.
Preventing email overwhelm
Check your email just a few times a day. In a perfect world, Jim McCullen would check his email twice before lunch and twice after. If you want to adopt such a schedule, enlist some help. "Turn off automatic send and receive," says McCullen, author of "Control Your Day," which details an email productivity method based on David Allen's "Getting Things Done."