00001
1
2
3
4
5 MARK RITCHIE INTERVIEW
6
7
8 DECEMBER 12, 2007
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
00002
1 MR. NOBLES: This recording is being made
2 in the Office of the Legislative Auditor in
3 St. Paul, Minnesota.
4 Today's date is December the 12th, 2007,
5 the time is approximately four minutes to 2:00 p.m.
6 There's never a consistent time here on the clock,
7 but we'll call it that.
8 My name is James Nobles, I'm the
9 Legislative Auditor for the State of Minnesota.
10 Does anyone in the room have any
11 objection to having your voice recorded?
12 Hearing no objection, then I'd like to
13 ask each person in the room to identify him or
14 herself and also give your employment position
15 relevant to this interview. So --
16 MR. RITCHIE: Mark Ritchie, Secretary of
17 State.
18 MR. ROTHMAN: Mike Rothman, I am an
19 attorney representing the Ritchie campaign.
20 MS. WATTERUD: Shelly Watterud,
21 Confidential Secretary.
22 MS. FERKUL: Cecile Ferkul, Deputy
23 Legislative Auditor.
24 MR. NOBLES: Thank you.
25 The purpose of this interview is to ask
00003
1 Mr. Mark Ritchie questions about allegations that
2 we've received concerning alleged misconduct in the
3 Secretary of State's office.
4 This interview is part of an
5 investigation being conducted by the Legislative
6 Auditor under the authority stated in Minnesota
7 Statutes 3.971, subdivision 6, which authorizes the
8 Legislative Auditor to investigate allegations
9 involving the possible misuse of public funds and
10 other matters.
11 I also want to state for the record that
12 Minnesota Statutes 3.978, subdivision 2, provides as
13 follows: "All public officials and their deputies
14 and employees and all corporations, firms and
15 individuals having business involving the receipt
16 and disbursement or custody of public funds shall at
17 all times afford reasonable facilities for
18 examination by the Legislative Auditor, make returns
19 and reports required by the Legislative Auditor,
20 attend and answer under oath the Legislative
21 Auditor's lawful inquiries, produce and exhibit all
22 books, accounts, documents, data of any
23 classification and property that the Legislative
24 Auditor may need to inspect, and in all things aid
25 the Legislative Auditor in the performance of the
00004
1 Legislative Auditor's duties."
2 Mr. Ritchie, we believe this law requires
3 you to cooperate with our investigation. But you
4 have come here voluntarily, you were not compelled
5 by subpoena. And you are free to answer or not
6 answer any question that we ask. You are also free
7 to leave at any time.
8 We have asked you to attend this
9 interview and answer our questions because we think
10 you have information relevant to our investigation
11 and we want to benefit from that information.
12 Because we are requesting that you answer
13 questions and make statements to us under oath, I
14 want you to know that Minnesota Statutes 3.978,
15 subdivision 3, states, "A person who swears falsely
16 concerning any matters stated under oath is guilty
17 of a gross misdemeanor."
18 In addition, I want you to know that the
19 answers and statements you make to us today will
20 become part of an official record of this
21 investigation and we will use that information to
22 help us develop a report on the allegations that we
23 are investigating.
24 Until we publicly release our report, all
25 of the statements that you make to us and all of the
00005
1 documents that you provide to us will be classified
2 by us as not public. However, when the report
3 concerning the allegations that we're investigating
4 is released, the recording that is being made and a
5 transcript of that recording concerning this
6 interview will become public as a part of our
7 workpapers.
8 For any part of your statements to us to
9 be maintained as not public, you must request and we
10 must grant a not public classification.
11 Do you at this time request that any of
12 your statements to us be classified as not public?
13 You can reserve that to later.
14 MR. RITCHIE: Yeah. I've never
15 considered the question.
16 MR. NOBLES: I just wanted you to know
17 that under our law it is a possibility.
18 MR. RITCHIE: I appreciate getting the
19 information. It was all new information to me, so
20 thank you.
21 MR. NOBLES: Are you now prepared to take
22 an oath to answer our questions truthfully?
23 MR. RITCHIE: Absolutely.
24 MR. NOBLES: Would you please raise your
25 right hand?
00006
1 Donald Mark Ritchie, do you swear that
2 the answers you give and the statements you make to
3 us relative to the matters under consideration in
4 this interview will be the truth, the whole truth,
5 and nothing but the truth, so help you God?
6 MR. RITCHIE: Yes.
7 MR. NOBLES: Thank you.
8 BY MR. NOBLES:
9 Q And again, for the record, would you state your name
10 and your position?
11 A Mark Ritchie, Secretary of State.
12 Q Thank you.
13 I'd like to start by getting to the issue
14 that sort of brought us to this point of having
15 these interviews under oath.
16 On November the 20th, 2007, an article
17 appeared in the Star Tribune, first on their website
18 and then subsequently in a newspaper article,
19 written by Mark Brunswick.
20 According to the article you told
21 Mr. Brunswick that you provided campaign -- your
22 campaign with contact information obtained through
23 the Secretary of State's civic education program.
24 The article also reported that you told
25 Mr. Brunswick that it was a mistake for your
00007
1 campaign to use the contact information.
2 He also quotes you as saying, quote, the
3 campaign should have checked with groups and
4 individuals who listed themselves in this public
5 directory to make sure they wanted to receive my
6 civic engagement newsletter, close quote.
7 First question. Does Mr. Brunswick's
8 November the 20th article accurately reflect what
9 you told him?
10 A I don't recall the conversation and I would need to
11 hear his tape to be able to answer that. But I know
12 that in my correspondence with him I have stated
13 that in the future we will always ask people if they
14 would like to receive our civic engagement
15 newsletter, and I can go back and review that
16 correspondence easily.
17 Q So, just to be clear, you communicated this
18 information to him how? In a telephone
19 conversation, a face-to-face meeting or --
20 A Never in a face-to-face meeting, in e-mail
21 communication, and then we have exchanged voicemail.
22 MR. NOBLES: Mr. Rothman.
23 MR. ROTHMAN: Just to clarify the
24 question, you're referring to the November 20th?
25 MR. NOBLES: That's correct.
00008
1 MR. ROTHMAN: Or -- okay. Not the
2 original --
3 MR. NOBLES: That's correct. It appeared
4 on the Star Tribune website the evening of November
5 the 20th, and then the following day --
6 MR. RITCHIE: The 21st.
7 MR. NOBLES: -- it was printed in the
8 newspaper.
9 MR. ROTHMAN: So your question pertains
10 to how was that --
11 MR. NOBLES: Was that an accurate
12 reflection of what Mr. Ritchie told him and how it
13 was communicated. So the latter question was how
14 was it communicated.
15 MR. ROTHMAN: I just wanted to clarify
16 that we're talking about the 20th.
17 MR. NOBLES: Okay.
18 BY MR. NOBLES:
19 Q Well, you have no dispute as to your having said
20 those things?
21 A Oh, I would need to review the correspondence and
22 perhaps the voicemails. I was having a colonoscopy
23 during this time and so I was out for two days, the
24 18th and 19th, and recovering on the 20th, so it
25 would be good for me to look at the correspondence
00009
1 and to review the voicemails.
2 Q Would you have that available?
3 A I just assume that I would. I would have to look.
4 Q If you communicated that to Mr. Brunswick by an
5 e-mail, could you provide us --
6 A Absolutely.
7 Q -- a copy of that?
8 Assuming this is a correct reflection of
9 what you said, there is a reference in here to the
10 campaign.
11 A Um-hum.
12 Q Could you clarify as to what that reference means?
13 Campaigns are not inanimate objects, they're usually
14 individuals.
15 A Right. And in Minnesota law, campaign finance law,
16 in nonelection years it's essentially impossible to
17 actually have a campaign, a staffed campaign. And
18 so it exists as bookkeeping to file the reports
19 necessary with campaign finance, and a large group
20 of volunteers who turn out for events, you know,
21 provide, you know, graphic design, all the different
22 things that would be useful in the course of a year
23 for things that are absolutely outside of the bounds
24 of the office of Secretary of State.
25 Q Would you consider yourself to be a part of the
00010
1 campaign?
2 A Most of my working hours I am part of and I am the
3 Secretary of State, and there are parts of my hours
4 when I'm taking some action that's absolutely not
5 part of the office of Secretary of State, and in
6 some cases they would be campaign activities. For
7 example, signing all of the -- the PCR forms, the
8 refund forms is required of the candidate who has
9 the campaign that is receiving the contribution.
10 So there are part of my daily or weekly,
11 really, or monthly activities that are campaign
12 related and they're stipulated largely by the
13 campaign finance laws in Minnesota.
14 Q One of the reasons I ask is because in some of our
15 interviews with your staff, and we'll get to this
16 point later, but I just want you to know it for
17 reference now, that they have frequently made a
18 distinction between the office of the Secretary of
19 State and, again, what they refer to as the
20 campaign. And so I think at some point here we need
21 to be clear as to who is being referred to
22 specifically.
23 And so I would come to that question,
24 actually, at this point, but possibly later as well.
25 Again, assuming that this statement here is close to
00011
1 accurate in what you said, and made a reference to
2 the campaign having made a mistake, specifically who
3 is it that you were referring to that made a
4 mistake?
5 A I don't know what mistake is being referred to, but
6 I have said that the campaign's requesting people's
7 positive information that they are interested in
8 civic engagement needs to happen going forward.
9 Q Okay. If it was a mistake for the campaign to use
10 the information to send out a newsletter from the
11 campaign --
12 A I'm not aware that somebody has made that statement.
13 Q Okay.
14 A Is that your -- I need to understand your question.
15 Because I don't believe anyone -- this was a public
16 directory and it was sent to people interested in
17 civic engagement.
18 Q My only reference is, again, I go back to the
19 article that reports that you said to Mr. Brunswick
20 that -- that it was a mistake for the campaign to
21 use the contact information, quote, the campaign
22 should have checked with the groups and the
23 individuals who listed themselves in this public
24 directory to make sure they wanted to receive my
25 civic engagement newsletter.
00012
1 A Yes, if that's in quotes it's likely that that's
2 what I said. I don't believe that is a question of
3 a mistake, it's a question of courtesy.
4 Q Okay. So --
5 A This was a public directory --
6 Q Right.
7 A -- and so it should be treated with courtesy.
8 Q And we'll get to some questions about, you know, how
9 that information should have been, can be used.
10 But let me ask you, why were people who
11 participated in the civic education events that your
12 office sponsored, why were they asked to provide
13 personal contact information?
14 A I believe all of the requests put to individuals who
15 participated were about their organizations and
16 asking for 50 word summaries. I do not believe that
17 constitutes personal information, it's
18 organizational descriptions. And the directory
19 includes those 50 word summaries of organizational
20 descriptions.
21 Q And did it also include e-mail information?
22 A Address, phone, everything that those organizations
23 provided was included. No organizations were ever
24 excluded, except upon request, and 52 times they
25 were asked if they wanted to be excluded, and if any
00013
1 of the information was incorrect.
2 Q You reference the fact that the directory is a
3 directory of organizations. Is it not true that
4 some of the people -- some individuals are listed?
5 A Yes, some individuals wrote 50 word descriptions of
6 their activities and provided them.
7 Q And they were not representing themselves as
8 organizations, they were representing themselves as
9 individuals?
10 A I do not know how they were representing themselves.
11 Some, you know, maybe professors who worked for
12 universities represented themselves, but they
13 possibly represented their university. But no one
14 was asked to distinguish one way or the other, they
15 were asked only if they wanted to provide 50 word
16 descriptions, and no one was ever excluded from that
17 process.
18 Q Do you recall what disclosures were made either in
19 writing or orally to those people as to how that
20 contact information would or would not be used?
21 A It is stated in each of the e-mails, and we could
22 look at those e-mails and read what was stated to
23 people.
24 Q Okay. Do you think that -- do you want to do that,
25 to submit that for the record? We have that
00014
1 information.
2 A Well, if it's an important question, then it's
3 probably good to read it.
4 Q These are some of the e-mails, and I'll let you
5 select --
6 A Okay. Well, just --
7 Please take a moment to double-check your
8 directory listing. Send us any corrections and
9 additions you would like to make. If you notice
10 that a key group or individual is missing, let us
11 know. We must be as diverse as possible, including
12 all points of view and perspectives. If you do not
13 want to be included in any future communications
14 about civic education, please let us know and we
15 will take you off this list before it's finalized.
16 If you'd like to send a 50 word or fewer description
17 of your work we can begin to build an annotated
18 contact.
19 And I think on the cover of the directory
20 it says, if your organization is not in this
21 directory and you would like to be included in the
22 next edition, please contact the office. If you
23 wish to change your listing, please -- please submit
24 by e-mail to
secretary.state@state.mn.us. If you're
25 no longer active in civic issues or do not want to
00015
1 be listed in the next edition of this directory,
2 please let us know by January 1, 2008.
3 So I think that was -- that would be a
4 good summary of what was normally said.
5 Q And I assume that you had some role in writing that
6 statement?
7 A I assume the same.
8 Q Okay. And when you made that statement to people,
9 was it your intention that the contact information
10 that they provided you would be used to create a
11 network and communicate with the people who gave
12 that contact information about the activities of the
13 Secretary of State's civic education and engagement
14 program?
15 A No, it was stated that that was a direct referral,
16 all of the organizations, about 300, for them to
17 create a network of their organizations as a private
18 network and association. And, in fact, it has
19 evolved towards the creation of that private
20 network.
21 It was never intended to be the office of
22 Secretary -- Secretary of State's network, it was
23 stated in the beginning, and I believe it's probably
24 in the minutes, that the goal was to convene people
25 and then have an independent Minnesota council on
00016
1 civic education and engagement. And I believe we
2 are, you know, headed in that direction.
3 Q But it is true, is it not, that the office of the
4 Secretary of State was the official host of the
5 initial meeting and was the vehicle for compiling
6 that data, and you were, in fact, as Secretary of
7 State, custodian of that contact information --
8 A Absolutely.
9 Q So what expectation do you think, out of what you
10 said to people who provided this information was
11 created, what expectation was created among those
12 people as to how that information was going to be
13 used?
14 A That it would be a public directory available free
15 of charge to all individuals and organizations who
16 expressed interest in civic education and civic
17 engagement.
18 Q Okay. If, again, the office of the Secretary of
19 State was the host, the organizer of these events,
20 the custodian of the data, if you, yourself, as
21 Secretary of State, were the driving force behind at
22 least the initial creation of these events, why was
23 then your campaign organization the vehicle through
24 which you were going to communicate with these
25 people via a newsletter, and not a newsletter from
00017
1 the Secretary of State's office?
2 A It has been suggested that our office should create
3 a newsletter on civic engagement and civic
4 education. It's not currently in the budget, and we
5 will be requesting funding for that excellent idea
6 next year.
7 Q Let me just explore with you your -- your
8 understanding and your expectations, both as a
9 constitutional officer and as a citizen, about your
10 sense of the boundaries of how data should be used
11 that is, again, obtained by a government office.
12 If Governor Pawlenty's office, and I'm
13 sure they do, received a lot of e-mails from
14 citizens about concerns or compliments about the
15 activities of state government, do you think it
16 would be proper for Governor Pawlenty's campaign
17 organization to obtain copies of those public
18 documents and use them for a political purpose?
19 A This is something I would never do and has never
20 happened, we have very strict boundaries in our
21 office. But I don't have any ability to comment on
22 the Governor's behavior or activities, it would be
23 speculation on my part.
24 Q Okay. We're going to come back in a minute to kind
25 of some more general questions about what creates
00018
1 that boundary --
2 A Um-hum.
3 Q -- between official and political. Because I think
4 that is very central to what we're investigating,
5 and it has many aspects, and so I will want to come
6 back to it.
7 But I want to just pursue a few more
8 questions about the civic education and engagement
9 program.
10 A Um-hum.
11 Q What was your goal in creating this program?
12 A Well, in the official state website, one of the
13 second most important official duty of the office of
14 Secretary of State is the promotion of civic
15 participation, citizen participation, so it's
16 obviously a very high responsibility.
17 But equally important to me was that in
18 my first week in office, a number of the larger
19 civic engagement and civic education groups came to
20 my office and said what are you going to do to help
21 advance civic education and civic education, part of
22 your job duties in Minnesota, and they suggested to
23 convene a round table to find out what people are
24 interested in doing.
25 And I hosted the first round table in
00019
1 April, and other organizations then have picked up
2 and developed it in subcategories. But the goal was
3 to encourage the groups here to create what has been
4 successful, according to the groups, in other
5 states, a Minnesota council that has its own
6 organizational structure to promote civic engagement
7 and civic education in Minnesota.
8 Q Can you cite any specific legal authority in statute
9 that gives the Secretary of State's office the
10 authority to use public resources for civic
11 education and engagement?
12 A I'm not an expert in the law, so I would need to go
13 back and look at that activity. But the Department
14 of Finance says this is my second highest priority,
15 and I assume they have made that statement based on
16 their understanding and prior reading of the
17 statute.
18 Q In developing this civic education and engagement
19 program, did you target any particular groups for
20 participation?
21 A We were extremely broad and inviting groups that
22 have all forms of perspective, and we encouraged
23 every group to invite many others that they believed
24 cared about civic education and civic engagement.
25 And I think from the existence of the
00020
1 directory, you can see a very wide range of
2 political perspectives, of geographic perspectives,
3 of physical ability and disability opportunities,
4 it's a very, very diverse community in Minnesota,
5 and they were all invited and included.
6 Q Sir, at any time in the development of the civic
7 education program, did anyone indicate to you that
8 the program would help or disadvantage one political
9 party over another?
10 A No.
11 Q What measures did you take to ensure that the
12 program was not skewed to advantage one political
13 party over another?
14 A Every communication spoke to the need for diversity
15 of all kinds, every meeting was absolutely open to
16 the public and everyone was invited. Every person
17 who ever communicated their interest was included
18 and communicated with on an equal basis. And, of
19 course, it's my personal desire and my personal
20 communications that this is not just to be
21 bipartisan, which is how some people define
22 nonpartisan, but to be truly nonpartisan in the
23 sense that most Minnesotans are not affiliated with
24 any political party, most individuals engaged in
25 civic education and civic engagement are truly there
00021
1 to promote the democracy. And that was the
2 approach, we took in all activities related to the
3 civic engagement and civic education -- educational
4 program.
5 Q In the letter that I received, and we'll get to more
6 specifics about the letter, but I made a request in
7 November, November the 2nd, I received a response on
8 November the 9th from your office signed by Bert
9 Black.
10 And in that, and I can find that document
11 if you need to see it for reference, but in that
12 document Mr. Black makes reference to the fact that
13 in your March 20 e-mail you said that you wanted to
14 develop a civic education and engagement movement
15 and you compared it to the environmental movement.
16 Could you elaborate on what you mean by a
17 movement?
18 MR. ROTHMAN: Do you want to see the
19 letter?
20 A No, I know that is an incorrect reading. It said
21 environmental education movement, and so I want to
22 correct the record, because that was a mistake.
23 Q You're correct.
24 A Thank you.
25 Q It does say --
00022
1 A In the State of Minnesota, environmental education
2 is a very successful component of our public
3 education, and we also have very successful
4 community education, that's another model we refer
5 to. But in other states they actually have civic
6 education and engagement councils, more or less like
7 our environmental education council. And so those
8 are models of civic organizations coming together to
9 promote civic participation in the government that I
10 think are worthy of looking at in Minnesota.
11 Q So I appreciate your drawing that distinction, and
12 you are correct that your reference was to an
13 environmental education movement. You do see a
14 distinction, then, between the environmental
15 movement and the environmental education movement?
16 A Of course. The environmental education component of
17 the Minnesota public school system is an element of
18 the State Department of Education, it's a very
19 longstanding institution. The state funds
20 environmental education centers around the state,
21 it's part of the requirement in the school for
22 statutory accomplishment of school systems. It's a
23 very institutional part of the state government.
24 I can imagine that some people might try
25 to smear or in somehow besmirch the reputation of
00023
1 environmental educators or at the Minnesota
2 Department of Education's environmental education
3 staff, but I'm very clear about the distinction, and
4 I want to be very clear on the record, environmental
5 education is a very important part of Minnesota's
6 public education and all school systems, and it's a
7 very, very successful part of our educational
8 program in Minnesota.
9 Q Thank you.
10 MR. NOBLES: I'm going to have a few more
11 questions, but I want to pause for a moment and see
12 if Cecile has questions in this area. I've got a
13 few more. But were there any things that I've
14 covered so far that you want to follow up on?
15 BY MS. FERKUL:
16 Q I, you know, one of the things that we have
17 mentioned, and will have some further questions
18 about, and we asked you here today as Secretary of
19 State, and I'm just curious about having a lawyer
20 representing the campaign, why -- I mean, it
21 seems -- and you talked about how in your office
22 it's a very clear line between official duties and
23 campaign duties, and we asked you here in your
24 official capacity. So now I'm confused again why we
25 have a lawyer representing the campaign here?
00024
1 A One of the questions that were asked are questions
2 that are really not known in the official office of
3 the Secretary of State, some of them are simply
4 matters that have to do with the campaign. And so
5 Mr. Rothman has been my campaign attorney for a
6 little over two years, two-and-a-half years,
7 something like that, and is a very important part of
8 what is considered the structure of the campaign in
9 a year that's not an election year.
10 But, quite frankly, trying to understand
11 the nature of the questions requires having to think
12 very broadly, and I did not know that you had
13 invited me only in reference to the office of
14 Secretary of State, and as I looked at the questions
15 it appeared to be much broader than that. So
16 perhaps I was mistaken.
17 BY MR. NOBLES:
18 Q Well, let me follow up, because actually I had a few
19 questions about that. You know, I do think our
20 questions are broad and they do get into issues of
21 politics to some degree. Because, again, I think
22 we're being asked to define where is the line that
23 divides use of resources that are provided by the
24 public --
25 A Um-hum.
00025
1 Q -- within an office that is held by someone who is a
2 political figure. So, in fact, I would ask you this
3 question.
4 A Um-hum.
5 Q You were elected in November 2006 and were sworn
6 into office as Minnesota Secretary of State on
7 January the 2nd, 2007; correct?
8 A Um-hum.
9 Q You attained the office of Secretary of State
10 through a process of political party endorsement and
11 a partisan election; correct?
12 A Um-hum. Um-hum.
13 Q Therefore, you are holding a political office in the
14 State of Minnesota; correct?
15 A A constitutional office is the description of my
16 office. I would not myself call it a political
17 office, it's a constitutional office.
18 Q So what influence do you as a partisan political
19 figure bring to bear on the office you attained
20 through a political partisan process?
21 A Gee, well, the office is a functioning agency of the
22 government, we provide business services to everyone
23 on a completely total access basis. We provide
24 information to people without discrimination. And
25 we provide services to all citizens and to all
00026
1 eligible Minnesotans and others on an absolutely
2 nondiscriminatory basis.
3 Q What is the rationale, then, for requiring you or
4 others to attain this office through a political --
5 partisan political process?
6 A The Minnesota constitution.
7 Q So it is your philosophy, as now the office holder
8 of this office, that you got there through a
9 political process, but that you are now supposed to
10 totally and completely set politics aside?
11 A I got there through the vote of Minnesota citizens
12 in two elections. First in a primary that's an open
13 primary, it's not a partisan primary in that
14 respect, it's open. And in a general election.
15 But your comment that I bring to the
16 office the philosophy of nonpartisanship, I want to
17 underline with a very bright marker, it's not just a
18 policy of bipartisanship, it's a policy of
19 nonpartisanship, and that's been demonstrated
20 throughout the entire ten months of my office so
21 far.
22 I gather the heads of all the political
23 parties for equal access and equal discussion, and
24 I'm very cognizant that most Minnesotans are not
25 affiliated with any political party. Most
00027
1 businesses that use our services are, of course, not
2 affiliated with any political party. And almost all
3 of our activities are in the broader context
4 available to all people who either are citizens or
5 residents of our state, or in some cases, businesses
6 and others from other states or other countries if
7 it's appropriate for the service we're providing.
8 Q And I do just reference for your benefit the fact
9 that I did look at your website related to your
10 campaign and I do have your statement on
11 bipartisanship, so I do know that you made
12 statements about your philosophies to the functions
13 of the Secretary of State's office.
14 But I'm curious, though, as to your
15 opinion on whether your philosophy about the
16 Secretary of State's office applies to all
17 constitutional offices, including the Governor's
18 office, do you distinguish it in any way, or the
19 Lieutenant Governor's office, as being the same in
20 terms of the requirement of setting partisanship
21 aside?
22 A I can only speak for myself. This is a personal
23 philosophy that's been expressed through my entire
24 life, I've never been engaged in electoral politics
25 before, never active in a political party, so I
00028
1 can't really speak for governors or others who've
2 spent their lives active in political parties.
3 Q Thank you.
4 Beyond a philosophical point of view, are
5 you aware of any legal restrictions, specifically in
6 Minnesota Statutes, that would restrict staff or you
7 personally from using office time, equipment, or any
8 other resources of the Secretary of State's office
9 for political activity?
10 A I don't know the statute, but of course the Code of
11 Ethics for the Executive Branch, but I'm assuming
12 it's a statute of some kind, that would be at least
13 one.
14 Q In referencing the code, which is 43A.38, Code of
15 Ethics for the Executive Branch, by implication I
16 think you're saying, but I'd like you to say it
17 explicitly, that it does apply to all staff in the
18 office of the Secretary of State?
19 A I'm not a lawyer or a legal scholar, but we say
20 publicly inside of our office it does apply. I
21 can't speak for the statute, I can just speak for
22 what we say in our office. That these are our
23 expectations of the ethical performance of all
24 staff. Perhaps you could inform me if it's also
25 statutorily applied, but I can tell you that's how
00029
1 we say it.
2 Q And how do you communicate that to your staff?
3 A Well, everyone who is hired goes through an
4 orientation. And they not only see those documents,
5 but all of the policies around information
6 technology and phones and all the policies that
7 apply to the legal and proper and efficient use of
8 state resources, of public resources, and of
9 behavior.
10 Q Do you believe that it applies to you personally as
11 Secretary of State?
12 A Absolutely.
13 Q Are you aware of any staff in the Secretary of
14 State's office using time, equipment or any other
15 resources of the office to engage in political
16 activities?
17 A None.
18 Q I'm going to turn to some other questions, so
19 again --
20 MS. FERKUL: Yeah, I'd like to follow up
21 on that.
22 MR. NOBLES: Sure.
23 MS. FERKUL: Thanks.
24 BY MS. FERKUL:
25 Q You mentioned that as you solicited information from
00030
1 people that attended the meetings, you told them
2 they could provide their 50 word comment, their
3 contact information, and that you notified them that
4 they could be taken off the list if they no longer
5 wanted to receive information about future civic
6 communications.
7 A Um-hum.
8 Q Was there any thought that the list would be used in
9 any other way? Was there any -- and I guess where
10 I'm going with that is that these -- the people that
11 received information through the campaign, that they
12 believed came from this list, felt that that was
13 inappropriate. And that they may not have
14 anticipated that the list might be used in any other
15 way than for the purpose that the information was
16 originally gathered, which was to get future
17 information about civic education, so the idea that
18 they could be excluded, why would they have thought
19 that they would want to be excluded?
20 A The information was gathered to create a public
21 directory. So I don't believe that anyone would
22 have an idea other than what would be a public
23 directory.
24 Q Um-hum. Okay. Also, I believe you said that, and
25 maybe I'm connecting a few things incorrectly here.
00031
1 The civic newsletter that was sent out through the
2 campaign, did you say that that was sent out through
3 the campaign because you don't have funding for that
4 in the Secretary of State?
5 A No, the question that was asked to me, and I don't
6 want to put words in your mouth so I'm going to
7 paraphrase the question, was why doesn't my office
8 produce a civic engagement newsletter, this has been
9 suggested, it's an excellent suggestion, and we will
10 request funding for it, but it's very inappropriate
11 to, you know, allocate resources that are not in the
12 budget and so we have to secure the resources before
13 we can do that. It's a great idea.
14 Q The first letter that was sent out through the
15 campaign was not intended to be a civic education
16 newsletter?
17 A It has only been information about civic engagement
18 and civic education --
19 Q Those are different things?
20 A Yes, they are related. Civic education generally
21 refers to K through 12 education about the Charters
22 of Democracy, Declaration of Independence,
23 Constitution of Rights, and the Operation of
24 Government. And civic engagement is broadly about
25 the participation of citizens in the democracy.
00032
1 And my responsibility stated on the
2 Department of Revenue's website is the involvement
3 of citizens in the -- in the government, but it's
4 strongly argued that well educated young people
5 coming through school with good civic education are
6 more likely to be active and involved in the
7 government, and so our support for civic education
8 is linked to our belief that that's an important
9 component to fulfilling our stated responsibility of
10 encouraging the participation of citizens in the
11 government.
12 So they're different, but they're closely
13 related.
14 Q You said on the Department of Revenue's website?
15 A Is it Finance? Sorry.
16 Q You meant Finance, okay.
17 A I misstated. Department of Finance.
18 Q Um-hum. And did you read the newsletter that was
19 sent out from your campaign? Do you review those?
20 A I've read them in the last day or two, yes.
21 Q Oh, at the time that they're sent they don't go
22 through you?
23 A Depends on the time of the year, which volunteers
24 are doing it.
25 Q So this one in particular, was that one of them? Do
00033
1 you know? Maybe that's not it.
2 MR. NOBLES: I can't find the document
3 itself. I think there's an indication from other
4 documents, but from the document itself I can't
5 answer that question. I have one question, though,
6 about this, or maybe more than one.
7 MR. RITCHIE: Um-hum.
8 MR. NOBLES: We'll finish up here on
9 these.
10 MR. RITCHIE: Okay.
11 BY MR. NOBLES:
12 Q I guess, first of all, you mentioned that the
13 Secretary of State's office does not have a
14 newsletter on civic engagement or civic education
15 because it would cost money. But are you aware of
16 whether or not your website has any information
17 related to civic education and engagement?
18 A Well, the office of Secretary of State, in
19 fulfilling its mission, has information for
20 children, so we have some civic education materials
21 that are usable by children and by teachers, and we
22 have information about how to register, how to
23 participate in the process. So we obviously are
24 performing part of our responsibility as defined by
25 the, you know, obligations of the office in that
00034
1 way.
2 Q I'd just note for your consideration, or rebuttal
3 even, that I actually ran a search of your website
4 using the words civic education, civic engagement,
5 and I don't find the program itself. There were a
6 couple of hits kind of related to the items that you
7 just mentioned, but in terms of identifying the
8 civic education and engagement program itself, the
9 one that is the subject of this inquiry, it does not
10 appear, to the best of my knowledge, as such on your
11 website.
12 A Yes. And at the very first meeting it was stated in
13 the very beginning that our role was convening so
14 that the organizations could create an independent
15 entity to carry the work on. That was our intention
16 in the beginning and it in fact will soon be
17 accomplished.
18 Q I want to go back where I started with the quote
19 from the Star Trib, and I want to ask you about that
20 in a little different way. Because rather than deal
21 with whether or not you said what is recorded here
22 by Mr. Brunswick, I'm going to ask you directly.
23 Do you believe now that it was a mistake
24 for your campaign to use the contact information to
25 send out your campaign newsletter?
00035
1 A No. This was a public directory of organizations
2 who stated their interest in receiving information
3 about civic education and civic engagement, and this
4 is a public directory of people who have made that
5 specific request, and I believe it was appropriate
6 to send them information about civic engagement and
7 civic education as they stated their interest.
8 Q And do you think the campaign should have checked
9 with people who were going to receive the newsletter
10 before they received the newsletter and ask if they
11 want to receive the newsletter?
12 A Our campaign had a policy that did not use the
13 confirmation tool that's now available where people
14 can be asked do you want to receive, and we have
15 made a decision to -- to use that confirmation tool
16 in the future so that everyone who is expressing
17 interest is asked to confirm their interest through
18 that subscription tool, and that will be implemented
19 before any more newsletters go out.
20 About 12,000 people get the newsletter
21 and two people have objected, and so we want to
22 respect their concerns, and also make sure that the
23 12,000 others continue to get civic education and
24 civic engagement information, but respecting the use
25 of this new tool, the confirmation tool, as a way to
00036
1 make sure that there are not two other people who
2 would object.
3 Q I just want to also kind of follow up on Cecile's
4 questions about your involvement with the newsletter
5 itself.
6 The newsletter, the one at least I'm
7 holding in my hand, which I think is the one that is
8 at issue, and you can certainly examine it, but it
9 is written in the first person. It is written as if
10 it were written by you. It references, and I could
11 just read parts of this that -- as I visit with my
12 neighbors across the state, I am... Are the
13 personal references there to you?
14 A In all the newsletters they're all from me.
15 Q And do you write them?
16 A I write some of them, other people write some of
17 them.
18 Q Did you write this one?
19 A I don't recall, but they're always written in the
20 first person.
21 Q Okay.
22 A And they're designed to be personal. They are
23 designed to be, you know, very specific, that kind
24 of information.
25 Q Is that your signature?
00037
1 A It looks like an electronic signature to me.
2 Q Okay. Do you recall as a part of this newsletter
3 writing that you wanted people to join you at a
4 party fundraiser event featuring author and radio
5 commentator Jim Hightower at the Blodgetts' home?
6 Did you write that?
7 A I don't recall writing the newsletter, and your
8 statement was to me as I was writing, but I don't
9 recall that particular section, but it certainly is
10 part of the newsletter and certainly part of the
11 information that my campaign sent out to our civic
12 engagement newsletter list. Absolutely.
13 Q And would you characterize that as a solicitation
14 for a contribution?
15 A Not in my mind. We send out solicitations for
16 contributions to our contribution solicitation list
17 and they are completely different.
18 Q It does say, if you cannot make it to this event at
19 the Blodgett home -- if you cannot make it to this
20 event, but would like to help me cover my
21 campaign-related expenses for this year, you can
22 donate online here, and it's underlined as if you
23 could click there, I assume that's what that means,
24 and then it goes on to say, you can still qualify
25 for the State of Minnesota refund of up to $100 per
00038
1 couple if you make your contribution in this year.
2 Is that not a solicitation for a campaign
3 contribution?
4 A It has been stated by two individuals that they
5 believed they were being solicited for contributions
6 because of that and I'm not disputing their
7 statements in that way.
8 Q But you would not characterize that as a
9 solicitation or a campaign contribution?
10 A I would not characterize that newsletter as a
11 campaign contribution solicitation. Those words at
12 the bottom of that newsletter do solicit a
13 contribution.
14 MR. NOBLES: I'm going to move on to our
15 request, and do you have anything else?
16 MS. FERKUL: No.
17 BY MR. NOBLES:
18 Q Okay. I want to move on to -- unless there's
19 anything you want to add? At the end of all of this
20 you'll have the opportunity to add anything you want
21 to add, but, I mean, if there's anything on the
22 topics that we've covered that you want to add at
23 this point, certainly take that opportunity.
24 A (No verbal response.)
25 Q Let's move on, then, 'cause I want to cover the
00039
1 request that I made to you for information.
2 On November the 2nd, 2007 I had a letter
3 delivered to your office requesting information
4 about the Secretary of State civic education
5 program. When did you become aware of that letter?
6 A I do not recall, but I assume it was very soon.
7 Q Why do you assume that?
8 A I'm in the office every day, except when I'm out of
9 town on official duties, and official documents are
10 brought to my attention.
11 Q Do you recall reading the letter?
12 A Yes.
13 Q This is a copy of the letter.
14 A Yes. It was on a different color paper, but
15 perhaps.
16 Q Do you remember noting that the letter specifically
17 said that you had a legal obligation to respond to
18 requests for information from the Legislative
19 Auditor and that the letter cited Minnesota Statutes
20 3.978, subdivision 2, as a basis for that
21 obligation?
22 A I don't remember those words, but I certainly
23 remember knowing that and being very clear. Our
24 interest is in being very helpful to your office
25 because determining the status of this information
00040
1 is very important to our office.
2 Q Did you understand when you became aware of the
3 letter and read it that my request for information
4 was part of an investigative process?
5 A Yes. It was investigating a complaint from two
6 citizens.
7 Q Did you note that I requested a response by November
8 the 12th, 2007?
9 A I don't recall.
10 Q Do you recall when you had any concept or idea of
11 what my timeline was for receiving your response?
12 A I know that I asked that we respond as quickly as
13 possible and before your timeline, which I believe
14 we did.
15 Q That's correct, I did receive a response signed by
16 Bert Black on November the 9th.
17 A So we were successful in responding before your
18 requested time.
19 Q You were. And I expressed my appreciation to
20 Mr. Black.
21 Who designated Bert Black as the person
22 to respond to my request for information?
23 A I did.
24 Q As a part of a discussion with your staff or just
25 you individually saying to Bert Black, respond to
00041
1 this; do you recall?
2 A I don't recall. Bert is the 25-year veteran who is
3 very efficient and very helpful and very
4 professional and has a great knowledge of your
5 office and is extremely committed to being as
6 helpful as possible to your office and others, so he
7 is the most appropriate person to respond on that
8 basis.
9 Q But according to Mr. Black's testimony and
10 referenced by the testimony of other people on your
11 staff, Mr. Black had no involvement in the civic
12 education program. So why would he be an
13 appropriate person to respond to questions about the
14 civic education and engagement program?
15 A Because he's the most informed about the process of
16 aiding your office in your investigation.
17 Q To what extent were you involved in the preparation
18 of Mr. Black's response?
19 A I read drafts.
20 Q Did you specifically review and approve the response
21 before Mr. Black signed the final version?
22 A I was out of town on the 8th and 9th, and if it was
23 delivered on the 9th I did not read the very final
24 version, but I certainly read drafts up until the
25 8th of November.
00042
1 Q What prompted you to acknowledge to Mark Brunswick
2 that you had provided the civic education contact
3 information to your organization?
4 A I spent a lot of time going through and trying to
5 determine, first, if the allegations that these two
6 individuals had been placed on my campaign
7 solicitation list was true or not, I did not believe
8 it was true, although it was said in the newspapers
9 and said in documents, and I determined that it was
10 not true. I then had to look and see, they came to
11 a meeting in April, this was November, were they
12 entered into the list to get the civic engagement
13 newsletter from our campaign and determined that,
14 yes, they were. I then had to determine who entered
15 them and where did that information come from. And
16 once I had that information I was able to provide it
17 to anyone who was expressing interest.
18 From my point of view, getting this
19 information into the hands of people who are
20 interested is the most important way I can help you
21 in your obligations and responsibilities, and
22 reporters who have their job to do as well.
23 Q Looking at it now, and I have it in front of me, the
24 question that relates to how the contact information
25 about these two individuals that brought the
00043
1 complaint, how was it obtained from the Secretary of
2 State's office, that organization or person who then
3 used the information to solicit contributions, their
4 characterization, not yours.
5 A Correct.
6 Q Solicited contributions from your, Mr. Ritchie's,
7 campaign fund. That was what I asked for an
8 explanation. The disclosure that you made to
9 Mr. Brunswick and then subsequently to me in an
10 e-mail was not a part of the submission I received
11 from Mr. Black on November the 9th.
12 A Can I ask you one question?
13 Q Sure.
14 A You said that's subsequently to you?
15 Q Yes.
16 A I do not believe that's true.
17 Q We can cover that. Well, go ahead and tell me --
18 A I believe that I wrote you in the morning after I
19 recovered from my colonoscopy and I wrote to Mark
20 Brunswick at the end of the day.
21 Q Okay.
22 A It's interesting that you use the word subsequent.
23 Q Well, I received a phone call from Mr. Brunswick
24 telling me that he had acknowledged -- that you had
25 acknowledged to him your involvement and I had not
00044
1 yet received your e-mail. It's possible that it was
2 here, and I certainly -- you know, not having,
3 frankly, the e-mail that you sent Mr. Brunswick, I
4 don't know the sequence. All I know is when I
5 personally saw your correspondence e-mailed to me,
6 Mr. Brunswick's call to me telling me that you had
7 acknowledged to him your involvement came before I
8 read that e-mail. So, again, your assertion that
9 you communicated with me before you communicated
10 with Mr. Brunswick could be documented by giving me
11 the e-mail that you sent Mr. Brunswick.
12 A Right.
13 Q And I would appreciate that.
14 A Absolutely.
15 Q My --
16 A Sorry to interrupt.
17 Q No, that's fine. Because, you know, that has been
18 an important question for me, and so I --
19 A Obviously for me.
20 Q So -- so I don't want to dwell on this point too
21 much, but so the days after, and you said in answer
22 to an earlier question that you told your staff you
23 wanted a prompt response to my request --
24 A Um-hum.
25 Q -- which came on November the 9th. Your letter,
00045
1 your e-mail to me came on the 20th. Do you consider
2 that a prompt response to my request for
3 information?
4 A It was the fastest that I could determine the
5 information and operate in my official duties of
6 running an election and having a medical procedure
7 and having to be out for a few days. It seems
8 fairly prompt given the amount of information I had
9 to sort through to be able to provide additional
10 information. But your question, how was it
11 obtained, was answered on the 9th.
12 Q Okay. And that was my -- the question that I was
13 moving toward, and that is do you now still, even
14 having supplemented this response of November the
15 9th with your e-mail of November the 20th, are you
16 still asserting that this is a full disclosure and a
17 full response to the information I requested? Which
18 was, and I will read it, an explanation of how
19 contact information about these two individuals was
20 obtained from the Secretary of State's office by any
21 organization or person who used it -- used the
22 information to solicit a contribution from these
23 individuals. I mean, I would ask you if this was in
24 fact, the November the 9th letter, a full
25 disclosure, why did you write me an e-mail on
00046
1 November the 20th?
2 A It was a full disclosure of what was known on
3 November the 9th. It was obtained at one of the
4 public events at the State Fair or at the -- through
5 the e-mail distribution. I had a personal interest
6 in finding out if the allegations that these
7 individuals were placed on a different list was
8 true, and I had an interest in determining when and
9 how these individuals expressed their interest and
10 received my newsletter. And I put a lot of time
11 into finding that out and gave you that information.
12 But the obtaining of the directory, the public
13 directory, occurred at one of the public
14 distributions of the public directory. Either the
15 State Fair or the --
16 MR. NOBLES: Okay. We need to shut off
17 the machine and put in a new tape, so we are going
18 off the record and shutting off the machine. It's
19 about four minutes to 3:00 p.m.
20 (Break taken.)
21 MR. NOBLES: So we are back on record
22 with the tape recorder on and it is approximately
23 3:00 p.m.
24 And, Cecile, I think you wanted to
25 follow-up, or Mr. Ritchie was --
00047
1 MR. RITCHIE: I just wanted to say that I
2 want to be able to go back and review and get those
3 e-mail documents and get the timing straight. I was
4 coming out of surgery, and I want to -- and I will
5 do that immediately.
6 BY MS. FERKUL:
7 Q In the response that Bert Black prepared and
8 delivered to us on the 9th, question four, which Jim
9 had just read.
10 A Um-hum.
11 Q The response here is that a printed copy of the
12 directory contact list of organizations and
13 individuals involved in civic education and
14 engagement, a public document, was provided to
15 everyone who attended the meeting on June 22nd as
16 they registered. It was also mailed to -- e-mailed
17 to over 400 people after that meeting and handed out
18 at the Minnesota State Fair. It is my
19 understanding, Bert Black's understanding, that this
20 is how the directory contact list was obtained.
21 In what you subsequently determined, did
22 you find that to be true?
23 A Yeah.
24 Q So what did you learn about how the directory
25 actually came into the hands of someone on your
00048
1 campaign?
2 A Well, that, in that distribution, nobody got it by
3 the e-mail method, which was one of the questions
4 that --
5 Q Nobody in your campaign got it through the e-mail?
6 A No. And that these two individuals were not on the
7 campaign solicitation list, which was what was said
8 and what was read to me over the phone and that kind
9 of thing. That in the string of volunteers who do
10 different things on my campaign, or you might call
11 it noncampaign in the course of a nonelection year,
12 the -- the source of that directory was me after the
13 June meeting, not anyone before if they were there
14 in April and they never came again, nor anyone after
15 the State Fair. So we determined that and --
16 Q So if I understand you, you were saying that when
17 you received the directory at the June 22nd meeting,
18 that's when it came into the hands of your campaign,
19 you as a member of your campaign at that point?
20 A Correct.
21 Q And then at your direction it was used to distribute
22 the newsletter?
23 A Yeah. And over the course of the summer and fall at
24 some point it was keyed in by volunteers, and
25 this -- I think the date on the newsletter they got
00049
1 was late October, so sometime between, you know,
2 June and October it was, you know. And --
3 Q You intended for that?
4 A Yeah. My intention is to send the -- our civic
5 engagement newsletter to everyone who is interested
6 in civic engagement, and there's 12,000 people who
7 get it and have been getting it for a long time, a
8 lot of them, and to not discriminate, you know.
9 Q Your understanding is that your campaign staff --
10 A We don't have staff, but --
11 Q -- entered the information through data entry and
12 not through an electronic version?
13 A Right, the volunteers did for sure.
14 Q Okay.
15 MS. FERKUL: Okay.
16 MR. NOBLES: Is there anything else you
17 want to add?
18 MR. RITCHIE: I very much appreciate your
19 taking the time and the careful look at this,
20 because this has obviously become a -- quite a big
21 deal. And I want our office always to be on time
22 and early and complete and as helpful to you as we
23 can be, that's our job and our goal. And I look
24 forward to working with you over the next, you know,
25 three and some years, and perhaps longer, and I want
00050
1 that to be the basis by which we work.
2 I feel like I have a very professional
3 staff who has that commitment, and really skilled,
4 really skilled, and I rely on them. And I rely on
5 you as permanent parts of the skilled public service
6 that we all share. You're a permanent kind of
7 agency, and I'm a temporary occupant, a temporary
8 employee, a temporary constitutional officer, but I
9 look forward to having that kind of working
10 relationship.
11 MR. NOBLES: Good.
12 Thank you very much.
13 Anything else?
14 Then we will turn off the tape, go off
15 record, it is approximately four minutes past 3:00
16 p.m.
17 (Interview concluded.)
18
19
20
21
22
23
24
25
00051
1 STATE OF MINNESOTA)
) ss.
2 COUNTY OF HENNEPIN)
3
4
5 REPORTER'S CERTIFICATE
6
7
8 I, Janet Shaddix Elling, do hereby
9 certify that the above and foregoing transcript of the
10 tape-recorded proceeding, consisting of the preceding
11 50 pages is a full, true and complete transcript of the
12 tape-recorded proceedings to the best of my ability.
13 Dated December 16, 2007.
14
15
16
17
JANET SHADDIX ELLING
18 Registered Professional Reporter
19
20
21
22
23
24
25
Comment on this story | Be the first to comment | Hide reader comments