Software firm helps companies keep track of taxes

  • Article by: CORAL GARNICK , Seattle Times
  • Updated: December 29, 2013 - 1:03 PM

Avalara finds gold in huge variations in U.S. sales taxes.

Scott McFarlane always found the idea of accounting and sales taxes boring, but that didn’t stop him from starting a business to “make sales tax less taxing” for other businesses. His business is Avalara.

With thousands of sales-tax rules, more than 10,000 tax jurisdictions in the U.S. and the rise of the Internet, figuring out how to tax something at the moment a customer hits the “buy now” button is complicated. That is, McFarlane says, unless that company has an automated sales-tax ­calculator included in its software — like AvaTax.

“Orange juice is taxed 300 different ways in the United States,” said McFarlane, Avalara’s chief executive. “So you have to know how to calculate the tax on it, and not just one time but in every local jurisdiction around the country.”

Avalara expects to get even more business if Congress passes the ­Marketplace Fairness Act, which could require online retailers to ­collect state sales taxes wherever their products are shipped, not just where the company is located.

What started as a 12-person firm on Bainbridge Island in Washington in 2004 has grown into a multimillion-dollar company with more than 500 employees in eight offices around the world.

In the past year, Avalara has added nearly 200 employees. And from 2008 to 2012, the company’s revenue rose 411 percent.

McFarlane attributes the company’s success to its quirkiness. With bright-orange walls in the office — even orange toilet paper at one point — a tiki bar in the break room, beer Fridays, and employees walking around in orange jackets, shoes, jeans or glasses, the company has branded itself and nothing about it says “typical office,” ­McFarlane said.

“I knew I could create a culture around being a business that was slightly quirky in a world that had a perception of being ‘stay between the lines’ kind of people,” he said. “And the sales-tax concept is not rocket science, but it is something that nobody had ever been able to do before.”

He and his friends did it.

The idea for automating sales-tax calculation came from McFarlane’s business partner Rory Rawlings. He, McFarlane and Jared Vogt all live west of Seattle on Bainbridge Island, and the three joined forces in 2003.

Vogt and McFarlane had worked together previously, founding Seattle-based MetaInfo, a software-development firm, before selling it to Check Point Software Technologies in 1998. They teamed up with Rawlings because they knew he had come up with a great idea they could build into something big, McFarlane said.

‘Magic moment’

AvaTax aggregates more than 100,000 sales-tax rules, 10,000 U.S. tax jurisdictions, 150 million addresses and countless other sales-tax regu­lations around the world — everything from the tax rate of a pair of high heels in Atlanta to a weeklong retail tax holiday in Texas — and attaches them to a company’s sales-management system.

Then, the appropriate tax is calculated and applied automatically to a transaction in less than a second — which McFarlane calls the “magic moment.”

Taxware and Vertex, both tax-calculating solutions, were on the market when Avalara was created, but both were limited to larger companies, McFarlane said. Small and midlevel businesses, on the other hand, had to calculate sales tax in accounting systems manually, creating the demand for AvaTax, and the opportunity for the company to grow, he said.

One of the first companies Avalara wanted to collaborate with was Microsoft Dynamics GP. Its business-accounting software has always worked with independent software vendors, like Avalara, that complement its own program.

“We know we can never write all the software that customers need,” said Jeff Edwards, director of partner strategy at Microsoft Corp. “Entrepreneurs are critical to what we do.”

Avalara’s AvaTax has been certified by Microsoft for Microsoft Dynamics, which Avalara can use to promote its products. It is basically a Microsoft seal of approval, Edwards said.

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